Designing Your Emails

Simple Format to Follow, Sample Idea Below

_____________________________________________________________________________________

To: (Fill in, double check names)

From:

CC: (Use if you want to copy someone)

BCC: (Use if you want to copy someone, but hide the names)

Subject: Include a brief, short statement

-------------------------------------------------------------------------------------------------

Greeting:

Short introduction sentence(s). Short paragraphs, or use a list as shown below.

Closing Sentence(s)

Signature of Student or Person

____________________________________________________________________________________________

Things to Remember When Emailing. How should an email message look?

Avoid indenting main sections of email.
Spell everything twice, read message to yourself aloud to catch errors.
Use CC (copy) to copy message to everyone.
Use BC (blind copy) to hide email addresses of recipients. (Usually a command you turn on.)
- Some people prefer to have their emails private, using BC provides that.
Proofread subject line of email message too.
Avoid attaching large files/photos. Instead, compress files or zip into a folder.
If you attach files, make sure the names of the files are meaningful…do not attach scanned documents contain numbers for filenames, instead rename the files.
Keep it brief, but informative.
Always double check your recipients before hitting send.
Avoid forwarding lots of old email messages, delete what does not need passed along.
If you are attaching files, take time to name those files with meaningful names, rather than allowing a setup of numbers or generic filenames appear.