Designing Your Emails
Simple Format to Follow, Sample Idea Below
_____________________________________________________________________________________
To: (Fill in, double check names)
From:
CC: (Use if you want to copy someone)
BCC: (Use if you want to copy someone, but hide the names)
Subject: Include a brief, short statement
-------------------------------------------------------------------------------------------------
Greeting:
Short introduction sentence(s). Short paragraphs, or use a list as shown below.
- Bulleted List Item/Explanation
- Bulleted List Item/Explanation
- Bulleted List Item/Explanation
Closing Sentence(s)
Signature of Student or Person
____________________________________________________________________________________________
Things to Remember When Emailing. How should an email message look?
- Avoid indenting main sections of email.
- Spell everything twice, read message to yourself aloud to catch errors.
- Use CC (copy) to copy message to everyone.
- Use BC (blind copy) to hide email addresses of recipients. (Usually a command you turn on.)
- Some people prefer to have their emails private, using BC provides that.
- Proofread subject line of email message too.
- Avoid attaching large files/photos. Instead, compress files or zip into a folder.
- If you attach files, make sure the names of the files are meaningful…do not attach scanned documents contain numbers for filenames, instead rename the files.
- Keep it brief, but informative.
- Always double check your recipients before hitting send.
- Avoid forwarding lots of old email messages, delete what does not need passed along.
- If you are attaching files, take time to name those files with meaningful names, rather than allowing a setup of numbers or generic filenames appear.