Designing your Emails!
Is Email Communication Style Important? Yes! |
In today's world, many communications are completed using email. Learn to write right! You never get a second chance to make a first impression. Writing well is important in business and academic emails and poor writing leaves a poor impression with the recipient.
Throughout the term, if I notice poorly composed email messages and grammar, I will respond with corrections back to you. Please use my remarks to improve!
Employers are consistently expecting "business style" writing in today's workforce. The following is a list of things you should do before hitting that send button:
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Subject Line: Include a brief subject line (avoid a long, sentence type greeting)
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Greeting: Include a greeting (Hi, Hello, Good Morning)
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Message: Use block style format in your message, no indenting. Enter a blank line between paragraphs. Be concise, but informative in your message (avoid long, run-on sentences)
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Closing: Include your name at bottom or final closing statement.
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Other Tips:
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Reread your email "out loud" to yourself before sending. You'll often catch your grammatical errors.
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Spell check and check for grammar errors.
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Avoid ALL CAPS on letters, it is like shouting. Trust me, that doesn't work well!
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Protect privacy of email addresses. Use the bcc notation in your email setup, so you can protect other's email addresses from being visible to multiple recipients. Some people prefer to not have his/her email available to others.
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Avoid forwarding junk mail with long lists of prior messages and email addresses. If you must forward, cut/paste out only the message. Start a new email with pasted information.
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Stay away from emoticons/texting style of writing, at least in business and academic emails.
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Sample Setup (Shown Below)
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To: [Email Address of Person(s) or Company]
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Cc: [Email Addresses of People Also Receiving A Copy]
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Bcc: [Email Addresses of People Receiving A Copy of Your Message, But Their Email Address Cannot Be Seen]
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Subject: [Short, Related To Message]
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Greeting: [Hello, Hi, Good Morning, Person's Name)] |